The administration of Unic Club of Canada shall be the responsibility of the Executive Council.
A. EXECUTIVE COUNCIL:
This shall be made of the following elected officers, including the vice president who shall be nominated by the president:
II. Vice President
III. Secretary General
IV. Assistant Secretary General
V. Financial Secretary
VI. Social Secretary
VIII. Public Relations Officer
A. (B) The executive body shall meet as often as it deemed necessary at the discretion of the President.
A. (C) Be the policy initiating body of the club.
A. (D) Handle all such matters not provided for in this constitution.
A. (E) Present all decisions to the general house for ratification.
A. (F) shall be dissolved at the end of two years in office before election of new executive
B. THE PRESIDENT
I. Shall summon all general/executive meetings of the club through the Secretary General.
II. Shall preside over all general and executive meetings.
III. Direct the affairs of the club in line with the provisions of the constitution.
IV. Shall approve all payments and withdrawals of the club’s money.
V. Shall endorse minutes of general meetings.
VI. Shall perform such other functions that may be assigned him by the house.
VII. The President shall call early election when deemed necessary.
VIII. When there is stalemate, the President shall have a casting vote at all executive and general meetings
C. THE VICE PRESIDENT
I. Shall in the absence of the President, perform all functions of the President.
II. Shall assist the President in all matters and shall assume the office of the President in case of impeachment.
III. Shall perform any other duty that may be assigned to him from time by the house/President.
D. SECRETARY GENERAL
i. Shall be the head of the club’s secretariat and convene all meetings after due consultation with the President.
ii. Shall record proceeding at general meetings.
iii. Shall engage in correspondence on behalf of the club after due consultation with the President.
iv. Shall keep a chronological record of the club’s activities.
v. Shall be the sole custodian of the club’s seal and other vital documents.
vi. Shall communicate notice of annual general meetings to all members.
vii. Shall maintain at all times an up to date register of names and address of members.
E. THE ASSISTANT SECRETARY GENERAL
i. Shall assist the Secretary General in secretarial duties and shall act on his behalf.
ii. Shall record proceedings at executive meetings.
iii. Shall perform such other duties that may be assigned to him by the house.
F. THE FINANCIAL SECRETARY
i. Collect all monies and pay same to Treasurer within twenty-four hours after such collections have been made.
ii. Keep a record of account for the club.
iii. Issue receipts for any money collected. (iv) Present an annual financial report of the club’s account to the general house.
v. Present to the house, statement of all money received during previous meetings.
vi. Perform any other duties that may be assigned to him from time to time by the President of the house.
i. Deputize for the Financial Secretary in his absence.
ii. Receive and sign for all monies belonging to the club as paid to him by the Financial Secretary.
iii. Pay same to club’s bank account within two working days of receipt and present payment tellers/passbooks to the house at every meeting.
iv. Be in custody of the club’s bank teller, passbook and/or cheque book.
v. Keep and disburse an impress account of $500.00 (five hundred dollars).
vi. Shall acquire and keep invoice’s and/or bills for such funds that may be disbursed.
vii. Shall present a quarterly financial statement to the house.
viii. Shall present a detailed financial report at the end of his term of office. Such a report shall be presented at a general meeting, marking the end of his term.
H. THE SOCIAL SECRETARY
i. Shall coordinate the club’s activities during social engagement.
ii. Being the chairman of social welfare committee.
iii. Shall disseminate all clubs information and/or resolutions to members at all times.
I. PUBLIC RELATIONS OFFICER
i. Shall be responsible for the publicity of the club’s activities through print and non-print media subject to the approval of the house/President.
ii. Ensure that the club before any publicity approves all publicity materials.
iii. Shall perform other assignments that may be given by the President, the executive committee and/or the general house.
i. The speaker shall maintain order during meetings and obtain fines or enforce any disciplinary action if necessary for disturbing members during meetings. If any member(s) so disciplined refuses to co-operate, the speaker shall make a report to the house immediately for action.
ii. Shall handover fines collected to the financial secretary at the end of a meeting.
iii. Shall perform other duties that may be assigned to him by the house/President.
K. COUNCIL OF ELDERS
i. Shall act as advisor to executive committee.
ii. Shall act as ambassadors of the club in other councils, organizations or bodies. (iii) Shall resolve dispute within members and/or member’s family
1. Members must have severed two-consecutive term as a President of the club.
2. Any member of the council that wishes to run for elected office must resign from the council three months before Election Day.
3. This council shall not exceed four members at any time.
i. Be honorary in nature.
ii.Be people chosen for their unique achievement in the society.
iii. Act as advisors to the club.
iv. The club shall identify or show solidarity with such patrons in times of need.